Contractors who run their own business know that keeping track of all the day-to-day aspects of their company involves lots of juggling. With multiple building projects happening at the same time, orders coming in, payroll to sort out and everything else involved, it can be difficult to remember the many appointments that fill your schedule as well. Thankfully, there are plenty of web-based programs, apps, and tools to help you keep your appointments straight and in control of your window, HVAC, solar, or roofing job leads. Here are our top picks for the best online tools to remind you of your appointments.

Table of Contents

Construction-specific tools

Many construction professionals make use of multifunction apps and programs to help them run their businesses as smoothly as possible. CMS, or construction management software, programs are particularly popular amongst contractors who need help streamlining their finances, project management, client communication, and scheduling. This final element is what we want to focus on here, so we’ve come up with some of the best and most popular contractor-specific online business tools with great scheduling resources.


Procore operates from its very own web-based system, called Construction OS. This platform includes four distinct sections: ProjectManagement, Quality and Safety, Field Productivity, and Construction Financials. The ProjectManagement section of Procore’s platform is particularly useful if you are interested in keeping appointments, because it allows you to:

  • Schedule meetings and additional follow-ups
  • Send out agendas and minutes
  • Assign actionable items to various subcontractors and other participants

In addition to these functions, Procore also contains specific scheduling software that integrates with several other programs you may already use, including Primavera and MS Project. You can access your calendar with multiple views and filter tasks that have been finished, prioritized, or pushed back. Best of all, the scheduling software also integrates with the rest of the Project Management tools in Procore’s platform. Prices vary according to your business’ needs, but all users get a free 14 day trial and online support at no additional cost.


CoConstruct streamlines the entire building process from start to finish and boasts a user-friendly scheduling section that will help you stay on track with appointments and timelines. With this software you can:

  • Sync company-side schedules
  • Manage appointments of all kinds (including project timescales)
  • Set alerts and reminders
  • Move tasks and appointments, which then sync automatically
  • See all tasks on one list
  • Keep all communication with clients in one easy-to-view place

CoConstruct packages start at $99 per month with a 90 day money-back guarantee and no setup costs. Plus, you can request a free online demo to see how the product would work your business.


Buildertrend is hailed as the most widely used cloud-based construction management software and offers support from start to finish. The scheduling features of this program include:

  • Daily logs
  • Scheduling planning (with automatic schedule shifts and notifications)
  • To-do lists
  • Communication tools for you and your clients

Like other popular CMS software, Buildertrend is easy to use and worth the cost if you plan to use all the features offered. We are particularly impressed with the reputation of Buildertrend, since over half a million users currently use their platform. Prices start at $99 per month with a 30 day money-back guarantee and no startup fees.

You can find out more about these specific programs and others from Software Advice. Other popular CMS software and construction-specific tools include UDA ConstructionSuite and multiple programs from Sage, depending on your individual business needs.

Generic scheduling tools

If you choose not to invest in multifunction apps and programs for your contracting business, you can still keep track of your appointments by using generic, often free, scheduling tools. Digital Trends rates the best calendar apps currently on the market, and includes plenty of options for both Apple and Android users:

Ready to grow your business?