Before you can meet with a potential client face-to-face, a conversation will usually take place via phone, text, or email. These initial points of contact are critical to setting the right tone; first impressions matter! 

Not only will the initial conversations affect your branding, but they will shape the customer’s perspective of your company. One way to ensure you send a consistent message is to create call center scripts for your team.  

A call center script guides your sales team and call center representatives to reduce the risk of errors and ensure the customer receives the information they need. Here are a few best practices to design an effective call center script:

Table of Contents

Handle Objections

  • There are common customer objections that come up in every industry. What are the reasons why customers do not move forward with your services? Here are possible solutions to the most common homeowner objections: I am not ready yet: Build in a time-sensitive offer that might motivate them to act now. For example, an off-season discount can close a deal. 
  • It is too expensive: When a customer is worried about pricing, offer financing options and education to show the value of the service.  
  • I am looking for something else: If a homeowner knows what they want and thinks you cannot provide it, reassure them about your industry relationships for product sourcing and craftsmanship quality. You have a better chance of responding when you understand why a customer is not moving forward with your service.  

Use Open-Ended Questions

When your team poses quality questions to a lead, it helps the sales reps identify the gaps in knowledge that need to be filled.  

These questions prove a need and show the rep and the potential customer where your services can help. Additionally, the questions qualify the customer, helping you decide if your services are a good fit for what the customer needs. 

Use Positive Language

Shift the conversation talking points to focus on what you can do for the customer. Avoid talking about the things that you cannot do. Using positive language creates a hopeful, optimistic outlook about the services you will provide. Positivity builds confidence, so the customer is encouraged to move forward with your services. 

Additionally, proper etiquette in conversation matters. Minor details go a long way to show that you respect and care about each person you are talking to. Phone etiquette guidelines include: 

  • Speak clearly and slowly 
  • Assure that it will be a short conversation, and stick to the promise 
  • Avoid filler words – get to the point 
  • Ensure that the surrounding environment is quiet 

Call Center Training

It is always recommended that call center representatives receive continuous training to keep things on track. A best practice is holding regular call reviews where managers listen to the conversations to check the flow and effectiveness. 

Schedule quarterly training courses to help the call center team stay fresh with expectations and requirements. These types of training address the technical aspects of sales calls and set a tone for company culture and mindset. The goal is to ensure that all reps have a good attitude. In addition, you might offer incentives for good attitudes and effective call management.  

Call Center Scripts: The Foundation to a Successful Sales Funnel

Dialing in an effective call center script is an excellent investment. This process ensures that you are setting the right impression by including the most critical factors in every detail of the sales conversation. As you streamline your sales funnel, test different types of sales scripts to find the most effective solutions to support your leads and customers. 

Ready to grow your business?